The Avalon Golf League

 

Constitution

 

1.     Title

 

The League shall be known as The Avalon Golf League

 

2.     Objective

 

The objective of the League shall be to promote the game of golf and create a League of friendly yet competitive companionship for amateur players within its member clubs.

 

3.     Membership of the League

 

3.1 Membership of the League shall be open to any Club that can provide the following facilities:-

 

· One or more 18 hole golf course(s) on which to play League matches.

· Changing facilities with showers.

· An after match meal for all participants, at reasonable cost.

 

3.2 Application for membership shall be made in writing to the League secretary. On receiving such application, the secretary shall notify all existing member clubs of the application and request a response, even if that response is an abstention.

 

3.3 Applicant clubs that receive at least 70% vote in favour of acceptance shall be admitted to the League at the start of the following season, provided that their annual subscription is paid. In the event that an application is rejected, any fees collected from the applicant club shall be refunded and the applicant club shall be advised of the reason for rejection.

 

3.4 All member clubs are to pay their annual subscription before the commencement of the playing season in each year.

 

4.     Committee

 

4.1 The committee shall be responsible for:-

· The smooth running of the League.

· The arrangement of other competitions for the member clubs.

· The resolution of disputes between member clubs.

· The presentation of an annual set of accounts at each AGM.

· The selection of an auditor.

 

4.2 The members of the committee shall be elected for a two-year period of office at an AGM of the League. Members of one member club may not fill more than two seats on the committee. Retirement from the committee shall be in order of seniority but any retiring member shall be eligible for re-election.

 

4.3 The committee shall consist of the following:-

· Chairman

· Secretary

· Up to four (but not less than 2) other members

 

4.4 At the 1st meeting of the year, the committee shall appoint 1 member of the committee as Treasurer.

 

4.5 Club representatives that are other than playing members of a club shall not be eligible to the committee.

 

5.     Protests & Disputes

 

5.1 Any protest or dispute between member clubs or individuals, who are members of member clubs, shall be made in writing to the secretary within 7 days of the event leading to the protest or dispute.

 

5.2 Within 7 days of receipt of a written notification of protest or dispute, the secretary shall call a meeting of the committee to discuss the matter. Any committee member who is also a member of one of the clubs in dispute shall absent himself from the discussion.

 

5.3 The committee is empowered to call on any participant or witness to attend the meeting such that all of the relevant facts can be obtained.

 

5.4 In making its findings, the committee shall be empowered to:-

· Impose fines.

· Add or deduct points.

· Suspend or expel a club or player.

 

5.5 Any appeal against a decision by the committee shall be made in writing within 14 days of the date of notification of such decision.

 

5.6 An Appeals Committee shall adjudicate all appeals. The Appeals Committee shall consist of 3 club representatives from teams not in the same division or from any club involved in the protest or dispute. Any decision made by the Appeals Committee shall be final and binding.

 

6.     Finance

 

6.1 The committee shall raise funds by means of an annual subscription from each team in the League. The funds will be used for administration costs, purchase of trophies and such other proper expenses incurred in the running of the League.

 

6.2 The amount of the annual subscription for the season immediately following the meeting shall be decided at the AGM.

 

6.3 The Treasurer shall present an audited statement of accounts at each AGM. An auditor is to be appointed by the committee.

 

6.4 The committee will administrate a bank account for all League funds. One member of the committee must sign all cheques or electronic transfers drawn against the League account.

 

7.     General Meetings

 

7.1 The AGM will normally be held in October each year. At least 21 days notice in writing of such meeting shall be given to all member clubs. Such notices shall include copies of Resolutions or amendments to the Constitution to be presented at that AGM.

 

7.2 Any team not represented at the AGM shall be fined ten pounds.

 

7.3 Any member club wishing to move a resolution at the AGM shall give notice in writing to the chairman or secretary by 1st September.

 

7.4 Extraordinary General Meetings (EGM) may be called by:-

· The committee.

· At least five member clubs.

 

In either case, a written Resolution clearly stating the reason(s) for the meeting shall be submitted to the secretary. The meeting shall take place within 35 days of the initiation of the procedure. The meeting shall confine any and all discussion and decisions to the business for which the meeting was called.

 

7.5 Voting shall be by a show of hands or, at the discretion of the chairman, by a secret ballot. Each member team  present

shall have one vote.

 

7.6 Rules may only be altered or amended at a General Meeting. The quorum for a binding decision shall be at least 50% of   member clubs present.

 

8.     Matches

 

Definitions:-

· A Game is the competition between two pairs of players from opposing teams.

· A Match is the overall competition between two member teams.

 

8.1 Teams will compromise of 10 players. Two playing reserves may visit with the teams by agreement between the Captains, however, the score of the reserves game shall not count in the Match.

 

8.2 The arrangements for each match shall be confirmed by the home captain at least 14 days prior to the date of the match.

 

8.3 Players must be male and 14 years of age or over on 1st January of the current year. Only 2 players between the ages of 14 and 16 may play in any one team.

 

8.4 Matches will be 4-ball better ball with strokes allowed on a 90% handicap difference from the lowest handicap.

 

8.5 All matches shall be played at weekends unless otherwise agreed by both clubs. Once fixtures have been confirmed in writing to the secretary, a fixture may only be changed by mutual consent of both teams and then only when a course is considered to be unplayable or becomes unavailable. Any such change(s) must be notified to the secretary, in writing, by both teams within 14 days of the original fixture date.

 

8.6 Should a match be cancelled within the provisions of Rule 8.5 and not able to be re-arranged, the home team will receive 6 points and the away team 8.5 points. If a team does not fulfil a fixture for whatever reason under Clause 8.5 (which has usually been arranged the previous October), the following penalties and format will apply:-

· The team defaulting and not able to fulfil the fixture on the agreed date is deducted 10 points in their division that season.

· The opposing team, if a home team will receive 6 points and if an away team 8.5 points.

· All teams are reminded that fixtures should not be changed if a team is unable to field their strongest team.

 

8.7 Should a match be abandoned because of unexpected circumstances, all games still in progress at the time of abandonment shall be considered to be halved with the home team receiving 1 point and the away team 1.5 points. All completed game results shall stand.

 

8.8 No matches may be played after the 1st Sunday in September.

 

8.9 Points will be awarded as follows:-

· The winning pair in each game will receive 2 points for a home win and 3 points for an away win. In the event of a halved game the home pair will receive 1 point, the away pair 1.5 points.

· The team winning the Match shall receive 2 points; in the event of an halved Match each team will receive 1 point. (The Match result is by number of Games won and halved.)

 

8.10  The completed result sheet, signed by both team captain’s and including all players’ names and handicaps, shall be communicated to the secretary by the home team following the match, ideally scanned and e-mailed.

 

8.11  The home team captain is responsible for placing his team names and appropriate handicaps on the result sheet and handing the sheet to the away team captain who will decide his order of play. All payers’ handicaps must be entered on the sheet.

 

9.     Divisions

 

9.1   Divisions may not extend beyond 6 teams per division. Should a point be reached whereby approved applications to join the League would take the number in a division beyond 6 teams, an appropriate number of divisions shall be reduced to 5 teams and a new division formed, the new division having a minimum of 3 teams.

 

9.2 Any club joining the League shall commence its 1st season in the bottom division.

 

9.3 The maximum handicap allowable in each division is as follows:-

· Division 1     10

· Division 2     12

· Division 3     14

· Division 4     16

· Division 5     18

· Division 6 & on     20

 

Players with a handicap greater than the maximum appropriate to the division shall be deemed to have the maximum permitted handicap for that division.

 

9.4 The bottom team in each division will be relegated to the lower division and the top team promoted to a higher division. In the event of a tie on points the following criteria will be used to ascertain the higher team.

· The most match wins

· The least match losses

· The most away points scored

 

In the event of teams still tied, the order will be decided by a play-off. The winners of each division will be awarded a trophy. All trophies shall remain the property of the League.

 

 

 

 

10. 2nd Teams

 

10.1 Clubs may run extra teams in the League. A player may move from 1 team to another but may not switch back during the season.

 

10.2  When there is more than 1 team from a club within the same division, fixtures between the teams must be completed before the end of June.

 

10.3  No more than 2 teams from any club may operate within any except the lowest division, even if this precludes promotion. In addition, should it occur that a team’s relegation would increase the number of teams from the same club to 3 in any division other than the lowest, the lowest of the club’s 3 teams is to be relegated to the next lowest division.

 

11. Dissolution of the League

 

In the event of dissolution of the League any remaining funds and assets shall be distributed equally among member clubs.

 

 

 

Amended at AGM 24th October 2013

 

 

Match Fees:-

 

1.     The amount of the match fee is decided at the AGM each year.

2.     The basic fee is for the team (excluding reserves or extra players) regardless of how many less than 10 team players attend. For each reserve or extra, a sum equivalent to one tenth of the Match Fee is payable in addition to the Match Fee.

3.     The full Match Fee (plus any extras as noted) is payable on the day of the Match.

4.     In the event of a Match cancellation by the home team, no Match Fee is payable by the away team.